THE BLOOR WEST VILLAGE PLAYERS
ANNUAL GENERAL MEETING
will take place on
Sunday, November 15th at 7PM
Everyone is invited. In addition to members we especially welcome our loyal patrons and those who might be interested in joining the group. You will hear all about the 2025/2026 52nd season and our plans for 2026-27. You can also take the opportunity to find out more about us and how you can get (perhaps even more) involved, renew some friendships, and enjoy some light refreshments. Membership remains free; we just need your blood, sweat, enthusiasm and laughter!
This year, we have several items to consider in response to our Auditors’ recommendation that we present the finished financial statements for the completed year at the AGM (rather than an interim update), including:
- Ratifying changes to our By-Law #1 to accommodate the new timetable;
- Considering both the 2024-2025 and 2025-2026 Financial Statements and Reviews;
- Ratifying the Board’s decision to re-appoint J&J accounting to review the Financial Statements for 2025-2026 and approving their engagement to review the 2026-2027 Financial Statements.
Only members of The Village Players active last season may vote. These are those who volunteered in any capacity on a production mounted in the 52nd season, or who volunteered during that season in a non-production capacity (e.g. as a committee member). If you intend to vote, and we hope you do, please check the ‘Voter List’ (at Box Office or online at the link below). If you believe there is an error, please contact us prior to the AGM. Our ability to rectify errors on the day will be limited!
We will also be electing or acclaiming the Board of Directors for 2026/2027. If you wish to stand for the Board of Directors, Nomination Forms must be received by Sunday, November 1, 2026. See the Notice of Elections document online (link below). Please talk to a Board Member if interested, or if you are looking for someone to nominate you.
NOTE: There will be NO nominations from the floor at the AGM.
Questions are welcomed. We always try to answer them.
It would help us to plan catering if you could let us know that you plan to attend by replying to this email, but of course, drop-ins are welcome.
We really look forward to seeing you!!
Links to downloadable PDFs are below:
| 2025 AGM Minutes | Minutes from last year’s AGM |
| 2026 AGM Voter List | If you believe you should be on this list and are not, please contact us before the AGM. |
| 2026 Board Election Package | Call for Nominations and Board Nomination Form. Nominations must be submitted by Sunday, November 1. The List of Nominees and details of any election procedure will be provided by Thursday, November 5. |
| By-Law Package | Includes the text of both the old and new versions of the By-Laws and the reasoning behind for the changes. |
| 2024-2025 Financial Statements Package | Includes the Reviewed Financial Statements plus documentation of the changes made to the Interim Financial Statements presented in 2025. |
| 2025-2026 Financial Statements | The reviewed statements will be provided by Sunday, October 25. |
| Resolutions to be put to the vote | 1. Ratify the Board’s approval of the 2025-2026 AGM Minutes; 2. Ratify the Board’s approval of the change to By-Law #1; 3. Engage our Auditors to review the 2026-2027 Financial Statements and ratify the Board’s decision to Review, rather than Audit, those for 2025-2026. |
| Departmental Reports | The departmental reports will be provided by Thursday, November 5. |
| Complete Package | All of the above, plus the AGM Notice. The agenda will also be added by Thursday, November 5 along with any additional information not listed above. |
